Sample Cancellation Letter – Transportation Agreement
We, the Educate and Support Paluan Mangyans volunteers, regret to notify you that we are hereby cancelling our transportation agreement/rental of Toyota Hiace white van from Manila to Occidental Mindoro and vice versa scheduled on April XX, 20XX and onwards as what we have initially arranged for our biannual charity outreach program.
While we have already made serious preparations, we were disheartened being informed that most of our teacher volunteers could no longer join our summer outreach because of their imperative school affairs and activities, particularly the enrollment and remedial classes. However, the outreach will still push through with two or three persons who will take but the regular trip.
Furthermore, we hope that this cancellation will not affect our future transportation agreements with you as we plan to make our outreach program happen just in December so to avoid conflicts in schedule.
Thank you very much.