Sample Event Proposal Letter (Municipal Mayor)


The AcadShare City Riders will hold its 2019 POWERLOOP MOTORCYCLE ENDURANCE CHALLENGE on the XXth and XXth of October 20XX. While the major objective of the event is to test the participant and his machine against the challenge of completing the route while enhancing camaraderie among team members, this year’s endurance challenge is open to all motorcycle riders from various local associations who are up to face the challenge of enduring 1,000 kilometers of straight and twisty roads of the north and back.

The Municipality of Cainta, Rizal has been known in the said sports community as a major sponsor in the success of past endurance events, and we humbly ask for your support to help us in the success of this year’s challenge.

Your assistance in allowing us to use the Cainta Municipal Ground as the venue for the ‘start’ and ‘finish’  of the challenge will be highly appreciated. Given that the event will be participated by around 200 enduriders from around the country, we would like to request as well your coordination with the traffic marshals, and some minor resources — a sound system, 20 monoblock chairs, and five tables – needed for the ceremony.

In appreciation of your assistance, we would proudly display the local government logos in all materials connected to the challenge and help promote the local sports tourism to our participants and the whole motorcycle riders’ community.

We are looking forward to our partnership in this event. Thank you very much for your usual support.